$1,200–$3,000
per month lost to fragmented software
Booking, reminders, reviews, CRM, chatbot, newsletters — each with its own login, its own bill, its own blind spot.
Now accepting practices across DFW · Richardson · Plano · Garland · Murphy
Your practice runs itself. Your revenue doesn't stop.
Nexus replaces your scattered software stack with one intelligent system that captures every lead in under sixty seconds, fills every appointment, and compounds your reputation — while you focus on patients.
- Avg. monthly software savings
- $0/mo
- More appointments booked
- 0×
- Lead response time
- 0s
Time is money. We save you both.
One dashboard. Every lead, every appointment, every dollar.
Revenue recovered · this week
$8,420
▲ 34% vs. last week
Avg. response
48s
vs. 43h before Nexus
Leads captured
127
▲ 12 today
No-shows prevented
23
this week
Reviews collected
41
4.9 ★ average
Live activity
- 2s ago✓Lead captured · Sarah M. · booked cleaning Thu 10:30
- 0:41→Reminder sent · 12 patients · 24h window
- 1:12★Review posted · Google · 5-star · "seamless"
- 3:08↻Reactivation · Mr. Patel rebooked after 182 days
Scroll. Watch it come into focus.
Your software is costing you patients. Quietly.
Most practices are bleeding revenue through the cracks of a tool stack no one signed up to manage.
47 hours
average lead response time
Harvard Business Review: replying within five minutes makes leads 21× more likely to convert. Two days later, the lead is already someone else's patient.
$180,000+
in annual lost revenue
Missed leads, no-shows, dormant patients, and un-collected reviews. The math is brutal once you actually run it.
Six AI systems. One platform. Zero busywork.
Every system below is live within fourteen days. Your staff keeps their existing workflow; the machine handles the rest.
Instant Lead Capture
AI answers every website inquiry in under sixty seconds, by email and SMS. It qualifies, answers common questions, and books the lead straight into your calendar — around the clock.
→ 35% more appointments booked in month one
No-Show Prevention
Automated reminders at 72h, 24h, and 2h before each appointment — with one-tap reschedule. No receptionist intervention required.
→ 38% fewer no-shows
Reputation Accelerator
Twenty-four hours after each visit, patients receive a personalized review request. Happy ones are routed to Google. Unhappy ones are intercepted privately.
→ 4.2× growth in Google reviews / quarter
AI Concierge
A trained concierge on your website that knows your services, pricing, insurance, hours, and books appointments directly. Calibrated to your brand voice, not a generic chatbot.
→ 22% of site visitors engage, 14% book
Patient Reactivation
Every Monday, AI identifies patients dormant 90+ days and sends personalized, non-templated win-back messages that reference their history.
→ 17% of dormant patients rebook
Intelligence Dashboard
One Monday email. Leads captured, appointments booked, no-show rate, reviews collected, revenue attributed. The number that matters, dropped in your inbox.
→ Replaces $300/mo in reporting tools
From overwhelmed to automated in 14 days.
No technical involvement on your end. We integrate with what you already have — Google Calendar, your existing website, your booking tool.
-
01
Practice Audit
Days 1–2
A thirty-minute call. We map your current stack, quantify the revenue you're leaving on the table, and identify the three highest-leverage systems for your practice.
-
02
Custom Blueprint
Days 3–4
A written document: exact automations, integration points, the AI's voice, the metrics we'll track. Yours to keep regardless.
-
03
Build & Integrate
Days 5–12
We build in our environment and test end-to-end before anything touches your practice. You keep working. We surface up only for the handful of logins we need.
-
04
Launch & Optimize
Days 13–14, then ongoing
Live with monitoring. First optimization pass inside week one. Ongoing tuning on the Claude prompts to match your patient demographic's actual behavior.
A foundation. An engine. One system.
We build the website that converts. Then we run the system that compounds. Thirty-day guarantee on the engine. Flat, fixed scope on the build.
I.
The Foundation · One-time website build
A premium, conversion-tuned website — designed, written, and shipped by our team. Flat fee. Fixed scope. No retainer, no hosting lock-in. You own the files.
A crisp, conversion-tuned presence that makes you look like the practice you already are.
$2,000one-time
Typical agency quote: $7,500–$11,000 · or 2× $1,000/mo
- 5 pages · Home, About, Services, Reviews, Contact
- Mobile-first, accessible, WCAG AA
- On-brand copywriting calibrated to your tone
- SEO schema, sitemap, Google Business sync
- Lead form wired to your inbox
- One round of revisions
Includes the Blueprint doc — yours regardless
Start the buildFlat fee · no scope creep
A bespoke, editorial-grade presence that turns browsers into booked appointments.
$4,000one-time
Typical agency quote: $15,000–$22,000 · or 3× $1,334/mo
- 8–10 custom pages · editorial layout system
- Custom brand & photography art direction
- AI Concierge embedded on every page
- Booking & payment integrations wired in
- Structured data · PageSpeed 95+
- Two rounds of revisions · live in 21 days
Typical lift after 90 days
+38% form conversion
Benchmarked against the prior site on identical traffic
Flat fee · no scope creep
A full brand system with location pages, provider bios, and treatment depth.
$7,000one-time
Typical agency quote: $28,000–$42,000 · or 3× $2,334/mo
- Unlimited location & provider pages
- Full brand system (logo, type, palette, icons)
- Photography art direction & retouching
- Multi-language ready · HIPAA-aligned
- CMS so your team can publish safely
- Unlimited revisions inside a 30-day window
Scoped on a 30-min discovery call
Request scoping callMilestone billing · no surprises
II.
The Engine · Monthly automation system
The six systems that replace your current stack and compound every week you run them. No contracts. No setup fees. Thirty-day guarantee. Cancel any month.
Capture every lead. Fill every appointment. Collect every review.
$497/month
Replaces $1,300–$1,800/mo in software
- Instant Lead Capture (email + SMS)
- No-Show Prevention Engine
- Reputation Accelerator
- Weekly Intelligence Dashboard
- Email support, 1-business-day SLA
Typical client: 22 additional appointments / month
Start with Essential30-day satisfaction guarantee
The full operating system. Turn your website into a 24/7 patient engine.
$997/month
Replaces $2,400–$3,200/mo in software & agency fees
- Everything in Essential
- AI Concierge on your website
- Patient Reactivation Campaigns
- Multi-channel follow-ups (SMS + email + voice)
- Monthly 30-min strategy call
- Priority support, same-day response
Typical ROI in month one
$3,800 – $6,400 in recovered revenue
Based on 18 reactivations, 9 avoided no-shows, 12 new appointments
30-day satisfaction guarantee
Centralized intelligence across every location with dedicated oversight.
$1,997/month
Replaces $4,500+/mo in software + marketing retainer
- Everything in Growth
- Multi-location orchestration
- Custom workflows & integrations
- Dedicated account manager
- Weekly strategy sessions
- HIPAA-compliant infrastructure
Typical group: $24k+ monthly uplift
Discuss Enterprise30-day satisfaction guarantee
What Nexus delivers for DFW practices.
Three months of data from the first cohort. Real practices, real numbers.
+127 appointments / quarter
"We stopped losing the Saturday-morning inquiries. The AI replied faster than I can say my own name." — Practice owner, 2-chair general
- Lead response
- 43h → 48s
- Conversion rate
- 11% → 34%
- Software saved
- $1,420/mo
−38% no-shows, month over month
"The 2-hour reminder is the one that did it. Patients reply in the thread and we reschedule in seconds." — Owner-operator
- No-show rate
- 22% → 14%
- Revenue recovered
- $8,900/mo
- Google reviews
- +47 in 90 days
$2,400 saved per month, stack consolidated
"I canceled four subscriptions the first week and nothing broke. The concierge books service calls while I'm under a house." — Owner
- Tools cut
- 7 → 1
- Jobs booked / week
- 14 → 23
- After-hours leads recovered
- 31/mo
Questions we get before every signed contract.
Am I locked into a long contract?
No. Every plan is month-to-month. You can cancel any time with thirty days' notice and we'll hand you clean exports of every workflow. We earn the next month by delivering the current one.
How long before we're actually live?
Fourteen days from signature to live systems. Most practices see their first AI-booked appointment inside the first week. We integrate with what you already use — we don't migrate you off anything.
What if it doesn't work for my practice?
Thirty-day satisfaction guarantee, full refund, no conversation required. You also keep the Blueprint document regardless — it's yours to implement with any agency.
Will my patients know they're talking to AI?
Our replies sound like a warm, well-trained front-desk lead. We never impersonate a specific human, and anything ambiguous routes to your staff. A practice in Plano ran a blind test — patients preferred the Nexus response over their human reply by 2:1.
Can I upgrade or downgrade tiers?
Any time, both directions. Most clients start on Essential and move to Growth inside sixty days once reactivation pays for itself.
— The audit is the product.
See exactly how much revenue your practice is leaving on the table.
A Nexus operator runs your intake, your reviews, and your calendar through our audit engine and returns a signed PDF: total leak, three highest-leverage fixes, projected monthly recovery. Fifteen minutes. Yours to keep.
Time is money. We save you both.